How Hirers Use Your CV Data (And Why You Should Care)

Chris created his latest CV the way he had always done, by using a free CV template. He sent his CV to a consultant who worked for large recruitment company, answering an advertisement for a position that seemed tailor-made for him. He never got called. A few months later, he noticed another advertisement for a similar position at the same company. Now he was in a quandary. Did the fact that he had never been called about the first job mean he was unsuitable, or should he try again for this opportunity?

While thinking it over, he was pleasantly surprised to hear from the company, asking him to interview for the new job. They had stored his CV data and application from the first position and contacted him about the new opening.

What are these?

The New World of Managing CV Data

What Chris didn't know at the time was that large companies inundated by thousands of CVs for many different jobs now store CV data in a new way. They use recruitment software to scan, extract, store and index CV data into appropriate database fields, so that profiles can be searched, retrieved and printed in a matter of seconds when the agency or HR department needs a qualified candidate for a job opening.

Had Chris known that recruiters receive, sort through, and store CV data for future use in this way, he would very likely have sent off the original application in compliant CV data format. And of course, he might have been prepared for that call when it came.

How is CV Data Stored Today?

Ever wonder what happens to your thoughtfully-constructed and formatted CV in the hands of most recruiters? Within moments of receiving the document, it's broken down into its fundamental elements. After all the effort you put into carefully crafting your perfect CV, it becomes chunks of raw CV data entered into the agency's database, either manually or with the help of special software. Ultimately, an agency's effectiveness is gauged by its speed and accuracy in finding quality candidates, and the ability to quickly analyse and compile CV data is necessary to keep their corporate clients satisfied.

Recruiting software and CV extracting technology help agencies 'read' CV data faster and create a viable candidate shortlist in a matter of seconds. Extracting or parsing (analysing something in a systematic manner) is the process of pulling apart the CV into its constituent data and entering it into a searchable database.

Searchable CV data fields typically include these basic elements: name, address, phone number, skills, experience, qualifications, and salary history and requirements. 'Intelligent' parsing technology is even more nuanced and can make predictions about aptitude from combinations of keywords. It can also look at secondary skills and other assorted CV data culled from the original document. The most advanced parsing technology can even build an 'intelligent' list of candidates most likely to fit the job description.

Does the Shoe Fit?

Now that you know the basics of the new world of managing CV data, how can you present your CV in the clearest and user-friendliest way to make sure you get the "hits" you're looking for? Well, things would have gone much quicker if Cinderella's shoe size had been parsed at the Palace, but Chris has it almost as easy - he can create an online CV template when signing up for an iProfile.

Recruiters and agencies have long agreed that the one weakness in any CV data-searching system is the original CV itself. Since CVs don't have a standardised "CV format" and keep changing with the trends, it's difficult to feed the information into the CV database. Moreover, it's hard for the recruitment software to convert a highly formatted CV into separate database fields, and therefore the candidate's CV data is often prone to errors and incompleteness. Every time a candidate updates his CV, data automatically becomes obsolete unless he or she resends the new CV to each agency.

iProfile: Prince of CV templates

iProfile found a way to solve this one weakness. iProfile converts the elements of the job seeker's CV data into standardised definitions that are easily integrated into recruiter and HR databases, eliminating the need for manual data entry and OCR-scanning of faxed documents. CV data is entered, managed and updated automatically and available within seconds to agencies running a job search. A list of some of the recruiters who adopted iProfile are here

It removes the guesswork of free text searches of CV data, ensures accuracy and speed, and greatly improves placement rates. Recruiters are pleased with the vastly improved quality of candidates CV data and the efficiency of retrieving and printing it. And updates to iProfile CV data not only reach all recruiters at once, but are forwarded to the right recruiter for the particular job opening. This is why the iProfile is dubbed the dynamic profile.

As a job seeker, you still have to attend the ball, or the interview in this case, but making your CV data searchable to the most recruiters will certainly increase the odds of a 'happily-ever-after'!

If you haven't already optimised your CV data, why not get a FREE iProfile right now?